Office Agent Class II – Regular Part Time – 20 Hours Per Week (10 Month)
Position Description
S2022-04-435
Office Agent Class II – Regular Part Time – 20 hours per week (10 month)
Eardley Elementary School
Nature of the work
The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.
Characteristic functions
The employee in this class of employment ensures that the applicable practices, regulations, directives, policies, methods and procedures are respected. To do so, he or she drafts, prepares, produces, verifies and follows up on invoices, purchase orders, receipts, lists and various registers, such as payroll, absence, leave or taxation registers, funding requests, statistics, statements, forms, inventories and any other administrative report, table or document of the same nature; in this context, gathers, validates and compiles the necessary data.
He or she keeps accounting books, makes journal entries, reconciles accounts, receives payments at a counter, by mail or direct payment, makes payments and deposits, codes expenditures, keeps a petty cash and makes purchases of a nominal value; compiles budget data, participates in preparing the budget of a unit or a department and conveys budget balances.
He or she contacts persons in and outside the school board to obtain or provide information related to his or her duties, determines deadlines, makes practices and regulations known and conveys decisions. He or she drafts correspondence related to his or her duties.
As instructed, the employee carries out administrative operations related to aptitude tests and administers examinations.
The employee uses a computer and the necessary software to perform his or her duties related to word processing, database entry, spreadsheets and in-house programs; he or she carries out research on the Internet; uses electronic mail. He or she may be required to help, on occasion, colleagues with the common software and programs used.
The employee may be required to train new class I office agents as well as to coordinate the work of support staff.
If need be, he or she performs any other related duty
Required qualifications
Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment or a Secondary School Diploma;
or a diploma or an attestation of studies recognized as equivalent by the competent authority and have one (1) year of pertinent experience;
Oral and Written French and English
Other requirements
Have a basic knowledge of office automation;
Working Conditions:
Salary: $21.73 to $22.65 per hour (based on qualifications and experience).
Start Date: June 6, 2022
End Date: June 30, 2022
*Please note, this is a 10-month position and the Successful candidate will be laid off for the summer months.
Application must include:
Resume (including detailed work history and education background)
A cover letter
Professional references
APPLICATIONS MUST BE SUBMITTED THROUGH APPLYTOEDUCATION
https://westernquebec.ca/resources/careers/
by 4:00 p.m., April 15, 2022
Only those candidates chosen for interviews will be contacted.
The Western Quebec School Board is committed to building an educational community with the common purpose to realize the potential of all our students by cultivating a strong corps of support, professional, teaching and administrative excellence. We therefore encourage applications from Indigenous people, as well as from other racialized people groups, persons living with a disability, people of religious faith, and gender minorities.
As an organization, we strive to hire individuals who reflect the communities we serve, and who embody and practice a love of life-long learning, teamwork, and the highest professional ethics. Our efforts to achieve a diverse workforce that contributes to a culturally safe working environment include establishing proactive employment practices to address systemic barriers and removing obstacles to hiring and retaining qualified people.