Career Detail

School Organization Technician – Replacement Full Time – 35 Hours Per Week – Board Office (Adult Education And Vocational Training Services)

Position Description


School Organization Technician – Replacement Full Time – 35 hours per week

Western Québec School Board Office (Adult Education and Vocational Training Services )

Nature of the work

The principal and customary work of an employee in this class of employment consists in preparing, in conjunction with the administration, the school or centre timetable and other schedules, such as the exam schedule based on, among other things, rationalization and efficiency criteria as well as adapting and applying the procedures required for the organization of administrative operations: student registration, declaration of student enrolment, exams, preparation of report cards and certification of studies, and the summer course schedule.

Characteristic functions

The employee in this class of employment prepares the school or centre timetables while taking into account pertinent factors, such as course options, student course selection, fields of teaching, the basic school regulation, available rooms, rules for the formation of groups, teaching periods and other constraints, such as the location of rooms and availability of transportation; he or she submits the timetables to the administration and makes the necessary modifications.

He or she collects the data required for student registration and course selection; he or she devises and adapts a form for that purpose; ensures that the forms are returned once they are completed, makes the approved corrections and compiles the statistics required for preparing a timetable.

Using the appropriate software, he or she carries out analyses, extractions and specific operations as well as prepares reports aimed at monitoring or complying with the procedure prescribed for matters, such as management of student enrolment, preparation of report cards and certification of studies, financing, accounting, budget, oversize classes, student permanent codes, student absences, substitution, school transportation, failures and various lists or reports to be forwarded, in particular, to the Ministère. He or she updates student records.

He or she provides training and offers the required support in matters pertaining to the school organization procedures and use of various software to those involved in these operations; if necessary, uses word processing and Internet. He or she may be required to respond to information requests from fellow staff in the school, the school board or parents.

He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.

If need be, he or she performs any other related duty.

Required Qualifications


Hold a Dipl oma of College Studies in Techniques de l’administration générale (Business Administration) or in other appropriate technical programs for the class of employment or in an appropriate specialty for the class of employment or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other Requirements

Bilingual (French (required) & English, written and spoken)

Additional Requirements:

Strong knowledge of GRICS software’s is considered an asset

Proficiency in the use of information and communication technology is considered an asset

Ability to work effectively under pressure and within time constraints

Strong interpersonal skills

Ability to work effectively in a collaborative and consultation team environment

Working Conditions

Salary: $23.82 to $30.82 per hour (based on qualifications and experience).

Start Date : August 2, 2022

End Date: August 2, 2023

Application must include:

Resume (including detailed work history and education background)

A cover letter

Professional references


by 4:00 p.m., July 5, 2022

The Western Quebec School Board is committed to building an educational community with the common purpose to realize the potential of all our students by cultivating a strong corps of support, professional, teaching and administrative excellence. We therefore encourage applications from Indigenous people, as well as from other racialized people groups, persons living with a disability, people of religious faith, and gender minorities.

As an organization, we strive to hire individuals who reflect the communities we serve, and who embody and practice a love of life-long learning, teamwork, and the highest professional ethics. Our efforts to achieve a diverse workforce that contributes to a culturally safe working environment include establishing proactive employment practices to address systemic barriers and removing obstacles to hiring and retaining qualified people.

We acknowledge that the lands upon which we live, learn, and work are the traditional unceded territory of the Algonquin Anishinaabe peoples. We thank them for sharing these lands and commit, as an organization, as educators and as individuals, to an ongoing relationship that recognizes and respects the lands, traditions, and culture of the Anishinaabe people.

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