Position Description

Nature of the work

The principal and customary work of an employee in this class of employment consists in developing a program of activities for the day care service and ensuring supervision so as to foster, in keeping with the educational project of the school, the overall development of students, while taking into account their interests and needs as well as the rules.

The employee sees to the general well-being of students and ensures their health and safety. The employee also performs technical work related to the operation of the day care service, particularly with regard to the management of financial, human and material resources.

Characteristic functions

The employee works with the school administration on planning and developing the program of activities and evaluating the projects of the service in keeping with the educational project of the school and ensures implementation. Sees to the organization of special activities, especially during pedagogical days. May, in addition, carry out some or all of the duties of a day care service educator.

Under the responsibility of the administration, the employee draws up the operating rules of the day care service and the procedures for registering, taking attendance as well as welcoming and accompanying students until they leave with their parents. Prepares and conducts information meetings intended for parents concerning the organization and operation of the day care service. Informs parents and students of the rules established.

Monitors and carries out the admission and registration of students. Verifies the students’ attendance reports; enters pertinent data using the appropriate software and produces various reports and statistics; enters information provided by the educator concerning student’s behaviour.

Ensures that the laws, regulations and various measures applicable to a day care service, particularly in matters pertaining to hygiene, safety, prevention, cleanliness of materials and rooms and the storage and distribution of medication.

Ensures communication between the day care service and the school administration, parents, school board staff and outside organizations. Within his or her competence, the employee follows up on complaints or forwards them to the department concerned. Assists the school administration in determining budgetary estimates: prepares and analyzes the data required for estimating revenue from enrolment, grants, allowances and other operating expenses.

According to the procedure established, carries out billing, collection and recovery of amounts due. Is responsible for cash receipts, various payments, keeps a petty cash and makes deposits. He or she prepares various reports, official statements, financial statements and accounts reconciliation.

Monitors the day care service’s budget and oversees expenses; fills out various forms and applications for allowances and grants and forwards information on budget balance.

Under the authority of the school administration, the employee participates in determining staffing needs based on the student enrolment forecasts, drawing up work schedules and preparing the staff’s vacation schedule.

Under the responsibility of the school administration, the employee works with others in developing and maintaining harmonious relations among the day care service staff members. Prepares and conducts coordination meetings of his or her service; distributes certain tasks; with their team member, evaluates the services rendered.

Keeps a staff attendance record and verifies the record of hours worked. Carries out the measures required to replace absent employees, while complying with the rules in effect.

Participates in the physical and material organization of the day care service. Keeps an inventory of materials and equipment. Based on the policy established, orders or purchases material, equipment or services; discusses prices with caterers and submits them to parents.

Uses a computer and the necessary software to perform their work. Updates various appropriate registers; may conduct research on the Internet.

May be required to train less experienced technicians and to coordinate and supervise the work of educators and, if necessary, other support staff members in performing duties related to the implementation of programs involving technical operations for which they responsible.

If need be, performs any other related duty.

Required qualifications

Schooling

Hold a Diploma of College Studies in Early Childhood Education or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

Hold a certificate dated no more than three (3) years attesting to the successful completion of:

1. a standard first aid course of a minimum eight (8)-hour duration;

2. a refresher course of a minimum six (6)-hour duration updating the skills acquired in the course mentioned in subparagraph 1.

Application must include:

Resume (including detailed work history and education background) , a cover letter and professional references

APPLICATIONS MUST BE SUBMITTED THROUGH APPLYTOEDUCATION

https://westernquebec.ca/resources/careers/

Only those candidates chosen for interviews will be contacted.

The Western Quebec School Board is committed to building an educational community with the common purpose to realize the potential of all our students by cultivating a strong corps of support, professional, teaching and administrative excellence. We therefore encourage applications from Indigenous people, as well as from other racialized people groups, persons living with a disability, people of religious faith, and gender minorities.

As an organization, we strive to hire individuals who reflect the communities we serve, and who embody and practice a love of life-long learning, teamwork, and the highest professional ethics. Our efforts to achieve a diverse workforce that contributes to a culturally safe working environment include establishing proactive employment practices to address systemic barriers and removing obstacles to hiring and retaining qualified people.

We acknowledge that the lands upon which we live, learn, and work are the traditional unceded territory of the Algonquin Anishinaabe peoples. We thank them for sharing these lands and commit, as an organization, as educators and as individuals, to an ongoing relationship that recognizes and respects the lands, traditions, and culture of the Anishinaabe people.

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