Career Detail

Office Agent Class II – Temporary Contract – 35 Hours Per Week – Human Resources Department

Position Description

Office Agent Class II – Temporary contract – 35 hours per week

Board Office ( Human Resources Department)

Nature of the work

The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods, or procedures and requiring routine decisions based on a limited number of elements.

Characteristic functions

The employee in this class of employment compiles data, performs simple calculations, and prepares reports. The employee fills out forms, cards, purchase orders, form letters, notices, or any other simple document of the same nature and forwards them, as required

Receives and transfers telephone calls; receives and forwards messages and faxes; provides information of a general nature on the telephone or in person; greets and, if necessary, directs visitors.

Drafts notes concerning telephone calls. Records answering machine messages. The employee files documents, books and, cards; repairs damaged books; carries out the loan of audiovisual documents, equipment and, books; if necessary, collects fines.

The employee may be required to enter texts and various data into a computer from manuscripts or other sources; verifies the accuracy of the data or any other data contained on a list or document.

The employee may be required to carry out supervision on premises where aptitude tests are being administered.

The employee may be required to receive, stamp, sort, and file mail and ensures its distribution. If need be, photocopy documents.

The employee uses a computer and the necessary software to perform duties related to word processing, database entry, spreadsheets, and in-house programs; use electronic mail.

May be required to help, on occasion, colleagues with the common software and programs used.

The employee may be required to train new class II, office agents.

If need be, performs any other related duty.

Required qualifications

Hold a Diploma of Vocational Studies in an appropriate specialty for the class of employment, a Secondary School Diploma, or a diploma or an attestation of studies recognized as equivalent by the competent authority.

Other requirements

Bilingualism (English and French)

Start Date: December 1, 2022

End Date: April 1, 2023

Application must include:

Resume (including detailed work history and education background)

A cover letter

Professional references


Only those candidates chosen for interviews will be contacted.

The Western Quebec School Board is committed to building an educational community with the common purpose to realize the potential of all our students by cultivating a strong corps of support, professional, teaching and administrative excellence. We therefore encourage applications from Indigenous people, as well as from other racialized people groups, persons living with a disability, people of religious faith, and gender minorities. As an organization, we strive to hire individuals who reflect the communities we serve, and who embody and practice a love of life-long learning, teamwork, and the highest professional ethics. Our efforts to achieve a diverse workforce that contributes to a culturally safe working environment include establishing proactive employment practices to address systemic barriers and removing obstacles to hiring and retaining qualified people. We acknowledge that the lands upon which we live, learn, and work are the traditional unceded territory of the Algonquin Anishinaabe peoples. We thank them for sharing these lands and commit, as an organization, as educators and as individuals, to an ongoing relationship that recognizes and respects the lands, traditions, and culture of the Anishinaabe people.

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