Career Detail

Secretary – Lakeside Academy

Position Description

LAKESIDE ACADEMY

Principal: Maggie Wilkinson

Qualifications:

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.

AND

Have a basic knowledge of office automation.

Other Requirements:

  • Bilingual (English and French)

  • Excellent knowledge of Microsoft Office and general secretarial procedures

    • Testing required

  • Knowledge of GPI systems would be an asset

  • Knowledge of entry of absences and substitution in the payroll system would be an asset

  • Knowledge of Google Suite

  • Must demonstrate strong interpersonal, organizational and time management skills

  • Receptive and friendly attitude

  • Familiarity with how a school functions on a daily basis would be an asset

  • Strong interpersonal and communication skills

  • Able to work additional hours in the evening throughout the school year

  • Knowledge of the student registration process would be an asset

  • Ability and disposition to deal with all types of students

  • Understanding and using Google would be an asset

Nature of the work:

The principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.

Daily Tasks/Dossiers:

  • Collect fee payments and all student forms (medical, media, google etc)

  • Manage and understand Mozaik, GPI, school messenger, managebac, fusion & SSO

  • Manage the maintenance of student files

  • Change addresses and any related issues with student records

  • Some evenings may also be required

  • Other related tasks

  • Staff and student absences

  • Help with organization of convocation

  • Help with organization of school photos and STM

  • Manage and organize the midterm and final exams

  • Manage phone calls and questions from parents..

  • Prepare truancy letters to go out to parents

  • Respond to release of student information to outside organizations

  • Supporting the school TOS

  • Check and respond  the school  website for emails  

  • Prepare the emergency binder

  • Collect zoom links and set up interviews on fusion ( Parent teacher Interviews)

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