Position Description

EQUIPMENT SERVICES

Director: Peter Amos

Qualifications:

Hold a Diploma of Vocational Studies in a specialty appropriate for the class of employment, or an attestation of studies recognized as equivalent by the competent authority and have six (6) years of pertinent experience.

AND

Have a thorough knowledge of office automation.

Other Requirements:

• Must be bilingual

• Must have excellent knowledge and demonstrated ability in Microsoft WORD, EXCEL, ACCESS, POWERPOINT & Google suites

• Must have excellent interpersonal and communication skills

• Demonstrated ability to deal with the public in a professional manner

• Demonstrated above-average organizational skills and the ability to meet strict deadlines

• Demonstrated ability to work independently as well as effectively on a team

• Demonstrated ability to multi-task and work effectively under pressure

• Ability to treat documents with diligence while respecting confidentiality

• Must have basic accounting knowledge

Nature of the work:

The principal and customary work of an employee in this class of employment consists in organizing, coordinating and monitoring the work performed by their team composed of administrative support staff. This class of employment also includes employees who perform principally, and customarily highly specialized work characterized by the complexity1, expertise2 and autonomy3 required.

Daily Tasks/Dossiers:

• Processing and filing of school/center monthly incident and event reports.

• Creating and updating purchase orders for the department.

• Verifying of department GL’s and invoices

• Be available to work extra hours as needed during busy periods.

• Some evening hours required during Facilities meetings.

• Follow up on new and ongoing/long-term rental contracts.

• Compiling documents and reports for monthly Facilities meetings, as well as attend meetings and take minutes.

• Receive and follow up on rental application documents.

• Create and update rental contracts using the in-house rental software.

• Follow-up with rental customers on the terms and conditions for payment or collection

• Track all rentals and keep school calendars/schedules up to date.

• Communicate daily with surrounding municipalities for long-term city rentals of school board buildings.

• Work closely with schools/centers to inform them of current rentals, change blackout dates, governing board meetings, and more.

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