Details of the position

Job title:

 Office Agent, Class I

School / Centre / Department :

 Human Resources – Board Office 

Location :

 Magog, Quebec 

Workload & schedule :

 35 hours per week

 Monday to Friday, 8:00am to 4:00pm 

Status :

 Temporary 

Effective Date :

 January 5, 2026

 Expected end date: August 2026 

Salary :

 $24.99 – $27.95 per hour

Supervisor :

 Director of Human Resources 

Nature of the work 

Description of tasks

TASKS SPECIFIC TO THIS ROLE 

• Participate in the drafting of job descriptions and postings 
• Provide information to staff regarding work conditions per the collective agreement
• Draft correspondence related to assigned tasks
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Collect, validate, and compile the necessary data related to employee files 
• Verify work history and follow-up on candidate background checks

GENERAL TASKS RELATED TO JOB CLASSIFICATION

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.
• Perform any other related tasks as needed.

Desired profile

Schooling 

Meet one of the following profiles:

1. Hold a Diploma of Vocational Studies in an appropriate specialty 
2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Experience

Have one (1) year of pertinent experience

Other requirements

1. Fluent in French and English (written and spoken)
2. Proficiency with the Microsoft Office Suite, particularly with Excel, Word, SharePoint, and Teams, as well as the Google environment
3. Experience in humans resources would be considered and asset. 

Have a thorough knowledge of office automation.

The hiring process includes administrative tests.