Position Description

Special Project
School Organization Technician
35 Hours per Week
Information Systems Technology Services Department

 
Nature of the work 
The principal and customary work of an employee in this class of employment consists in preparing, in conjunction with the administration, the school or centre timetable and other schedules, such as the exam schedule based on, among other things, rationalization and efficiency criteria as well as adapting and applying the procedures required for the organization of administrative operations: student registration, declaration of student enrolment, exams, preparation of report cards and certification of studies, and the summer course schedule.

Characteristic functions
The employee in this class of employment prepares the school or centre timetables while taking into account pertinent factors, such as course options, student course selection, fields of teaching, the basic school regulation, available rooms, rules for the formation of groups, teaching periods and other constraints, such as the location of rooms and availability of transportation; he or she submits the timetables to the administration and makes the necessary modifications.

He or she collects the data required for student registration and course selection; he or she devises and adapts a form for that purpose; ensures that the forms are returned once they are completed, makes the approved corrections and compiles the statistics required for preparing a timetable.

Using the appropriate software, he or she carries out analyses, extractions and specific operations as well as prepares reports aimed at monitoring or complying with the procedure prescribed for matters, such as management of student enrolment, preparation of report cards and certification of studies, financing, accounting, budget, oversize classes, student permanent codes, student absences, substitution, school transportation, failures and various lists or reports to be forwarded, in particular, to the Ministère. He or she updates student records.

He or she provides training and offers the required support in matters pertaining to the school organization procedures and use of various software to those involved in these operations; if necessary, uses word processing and Internet. He or she may be required to respond to information requests from fellow staff in the school, the school board or parents.

He or she may be required to train less experienced technicians as well as coordinate the work of support staff in performing duties related to the implementation of programs involving technical operations for which he or she is responsible.

If need be, he or she performs any other related duty.

Requirements
Hold a diploma of collegial studies in general administration techniques or in other techniques appropriate to the job class or in other techniques with specialization appropriate to the job class or hold a diploma or attestation of studies whose equivalence is recognized by the competent authority

 

Other Requirements

• Pass pre-selection tests (French, advanced Excel and intermediate Word)
• Relevant experience in school organization (considered an asset)
• Knowledge of GPI, CHARLEMAGNE (considered an asset)
• Knowledge of DASH Solutions (considered an asset)
• Ability to work simultaneously on a number of complex projects within strict deadlines (planning and organization)
• Analytical and problem-solving skills
• Excellent customer service
• Able to work in a team and with others
• Autonomy and initiative
• Professional
• Must own an automobile to travel within the School Board territory

 

Place of work
Systems and Information Technology Services Department, at the New Frontiers Board Office. Possibility of sporadic deployment to New Frontiers schools, as needed

 

Immediate Supervisor
Director, Information Technology Services Department

 

Work Schedule
35 hrs per week – Monday to Friday

 

Effective Date
March 17, 2026, until June 30, 2026.

 

Remuneration
$26.63 – $34.45 per hour, in conformity with the salary scales set by the Ministry.

 

 

 

 

 

**“Comme employeur, la commission scolaire New Frontiers souscrit au principe de l’égalité d’accès à l’emploi et valorise la diversité au sein de son effectif en encourageant toutes les candidates et tous les candidats qualifiés à présenter une demande.  Nous nous sommes engagés à créer un processus de sélection et un milieu de travail inclusifs et équitables.”
**“The New Frontiers School Board is an equal opportunity employer and values diversity in its workforce, encouraging all qualified applicants to apply. We are committed to developing inclusive, barrier-free selection processes and work environments.”

Le Service des ressources humaines – Human Resources Department

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