Position Description

This regular full-time position will be available at the Riverside School Board office, in Complementary Services, effective January 2026.

 

NATURE OF WORK:

The principal work of the employee in this class consists of performing, in an autonomous manner, secretarial duties of a complex nature for the Complementary Services department.

 

The successful candidate will perform the following tasks:

• The employee responds to information requests concerning the follow-up of files and meetings, policies, regulations or other subjects related to the duties performed.
• As necessary, they will issue reminders, forward pertinent documentation, manage incoming and outgoing mail, and find, gather and compile pertinent information.
• Within the limits of their assigned duties, the employee will prepare draft responses to inquiries and ensure that appropriate follow-up and timelines are met.
• They will prepare a summary of complicated situations before forwarding to the management team of Complementary Services.
• The employee greets visitors to the Complementary Services department, provides any information within his or her competence or refers them to the persons concerned.
• They will respond to schools in the context of their daily operations as well as in emergency situations.
• They will respond to parents in the context of their daily operations as well as in specific point periods (for example, during the Official Enrolment Period).
• The employee organizes meetings, convenes participants and prepares the necessary files.
• They prepare a draft agenda of the subjects received and, if necessary, attend meetings, take notes and prepare a draft of the minutes.
• The employee drafts memorandums or bulletins, sets up and maintains the filing system and archives documents as required.
• The employee receives documentation for confidential files and helps coordinate the validation process.
• They may be asked, at times, to proofread and/or translate documents.
• The employee uses a computer and the necessary software to perform their duties related to word processing, database entry, spreadsheets and in-house programs; they may be required to help, on occasion, colleagues with the common software and programs used.
• They may be required to train new executive secretaries and to coordinate the work of support staff.
• If need be, they perform any other related duty.

 

QUALIFICATIONS:

Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority and have four (4) years of pertinent experience.

 

OTHER REQUIREMENTS:

• Has sound knowledge of office automation.
• Has excellent knowledge of Office 365 applications.
• Is autonomous, respects confidentiality, has strong organizational skills, is attentive to detail.
• Has strong time management skills and works well collaboratively within a team.
• Excellent knowledge of French and English, both written and spoken.
• Good judgement, decision-making and record keeping skills are essential.
• Knowledge of GPI software is an asset.

 

SCHEDULE: Monday to Friday, from 8:00 a.m. to 4:00 p.m. (one hour lunch).

 

SALARY: $882.00 to $1017.45 per 35 hour week, according to qualifications and experience.

 

APPLICATIONS MUST BE SUBMITTED BEFORE 4:00PM ON December 18th, 2025 THROUGH ATLAS WORKLAND

 

Riverside School Board thanks all applicants for their interest but will only contact those selected.

 

Riverside School Board has implemented an Equal Access Employment Program and encourages applications from women, members of visible and ethnic minorities, indigenous people and people with disabilities.  

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