Career Detail

S-26-004 | Office Agent, Class II (Temporary)

Position Description

Details of the position

 

Job title:

 Office Agent, Class II

 

School / Centre / Department :

Board office 

 

Location :

Magog

 

Workload & schedule :

35h per week 

8:00am to 4:00pm

 

Status :

Temporary less than 6 months

 

Effective Date :

October 19 2026

 

Salary :

 $24.93 – $25.98 per hour

 

Supervisor :

Secretary General

 

Nature of the work 

 
The principal and customary work of an employee in this class of employment consists in performing a variety of relatively simple administrative duties according to established instructions, methods or procedures and requiring routine decisions based on a limited number of elements. 

 

Description of tasks

 

As part of the migration of our electronic files to a new platform, we are currently seeking a person who will assist with validating the contents of our records and removing outdated or unnecessary information.

Main Responsibilities

The selected candidate will be responsible for the following tasks:

  • Enter text and various data from manuscripts or other sources.
  • Verify the accuracy of data entries, lists, and documents.
  • Review electronic documents, identify and document their contents using appropriate tools.
  • Compile data, perform simple calculations, and prepare reports.

Additional Responsibilities

The candidate may also be required to perform other duties related to the position of Office Agent, Class II, including:

  • Completing forms, records, purchase orders, form letters, notices, or other similar documents and sending them when required.
  • Receiving and forwarding telephone calls; taking and relaying messages and faxes.
  • Providing general information by telephone or in person.
  • Greeting visitors and directing them as needed.
  • Completing reports related to telephone calls and recording messages for the answering system.
  • Photocopying documents when required.
  • Perform any other related tasks as needed.

 

Desired profile

 

Schooling 

Meet one of the following profiles:

  1. Hold a Diploma of Vocational Studies in an appropriate specialty 
  2. Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Other requirements

  • Have some knowledge of office automation.
  • Discretion
  • Rigour / Thoroughness
  • Strong concentration
  • Attention to detail
  • Respect for policies and legal frameworks
  • High regard for confidentiality

 

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