|
Payroll processing and administration
- Performs administrative and technical tasks related to the processing and administration of payroll.
- Collects, verifies, enters, and updates employee payroll and employment information in the payroll and HR systems.
- Processes employee assignments, status, salary changes, leaves, returns to work, terminations, and other transactions.
- Verifies timesheets, additional hours, premiums, deductions, and other payroll-related information.
- Performs calculations and adjustments related to salaries, retroactive payments, vacation pay, leave, overpayments, recoveries, and other payroll transactions.
- Prepares and processes post-pay cheque requisitions for salary adjustments, retroactive payments, corrections, reimbursements, and other payroll-related transactions.
- Follows up on outstanding information and ensures payroll transactions are completed within established deadlines.
Pension and government reporting
- Prepares and submits the annual declaration to Retraite Quebec, ensuring the accuracy and completeness of pensionable earnings, service, and employee information.
- Prepares Records of Employment (ROEs) for end of employment, parental leaves, cyclical layoffs, and other situations requiring an ROE.
- Ensures ROEs are accurate and submitted within prescribed timelines.
- Communicates regularly with Service Canada regarding ROEs, Employment Insurance-related inquiries, corrections, and requests for additional information.
- Follows up with government agencies to resolve discrepancies or issues related to employee employment and payroll information.
- Assists with year-end payroll activities, including the preparation and verification of tax slips and related documentation.
Collective insurance and employee benefits
- Administers employee collective insurance files, including enrolments, changes, terminations, and premium adjustments.
- Maintains accurate employee coverage and insurance information in the appropriate systems.
- Ensures payroll deductions accurately reflect employee collective insurance coverage.
- Communicates with employees, insurance providers, and internal departments to resolve insurance-related issues and inquiries.
- Provides information and assistance to employees regarding benefits, deductions, pension contributions, and other payroll-related matters.
Employee and management support
- Responds to inquiries from employees, managers, schools, and departments regarding payroll, salary, deductions, leaves, benefits, pensions, and related matters.
- Provides information and assistance regarding pay statements, tax documents, pension contributions, collective insurance, and other payroll documentation.
- Prepares correspondence, forms, reports, and documentation related to payroll, benefits, pension, and employment transactions.
- Collaborates with Human Resources, Finance, schools, and other departments to resolve employee payroll and employment record issues
Compliance, reporting, systems and quality controls
- Ensures payroll transactions comply with collective agreements, salary scales, employment policies, and applicable legislation and regulations
- Applies provisions related to salaries, premiums, allowances, leaves, benefits, deductions, and other employment conditions.
- Assists with the implementation of payroll procedures and changes resulting from collective agreement settlements, legislative requirements, or government programs.
- Maintains accurate, complete, and confidential employee payroll and benefits records.
- Ensures the confidentiality and security of payroll and employee information in accordance with applicable legislation, policies, and organizational procedures.
- Prepares reports, lists, calculations, and statistical information required for payroll administration and financial reporting.
- Participates in the testing and validation of payroll system changes and identifies system or data-entry issues.
- Assists with system updates, process improvements, and the implementation of new payroll procedures.
- Collaborates with external auditors by providing payroll-related documentation, reports, supporting information, and clarifications, and assists with follow-up requests and the resolution of audit findings.
- Maintains appropriate documentation and filing systems for payroll-related transactions.
General administrative responsibilities
- Organizes and prioritizes work to meet recurring payroll, government, pension, insurance, and financial deadlines.
- Coordinates with internal departments and external organizations to obtain required information and complete payroll-related transactions.
- Provides administrative and technical support to Payroll Services as required.
- Performs other related duties consistent with the responsibilities of the position.
|
